Inside Adobe Bridge and Version Cue: Part 1 | 4 | WebReference

Inside Adobe Bridge and Version Cue: Part 1 | 4

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Inside Adobe Bridge and Version Cue: Part 1

Searching for Files

You probably know from experience that searching for files sucks up a lot of production time. Often, when you've worked on many versions of a file, you'll find that you've forgotten the name of the specific version you want to return to. When you're juggling several projects, keeping track of the various files can be a nightmare. Fortunately, Version Cue comes with an extensive search engine that will help you refine the search process. The Find dialog box offers several ways to find a file:


You can search for files within a particular project, within Version Cue, within specific folders, within your Favorites, and more. You can also check the Include All Subfolders, Search Past Versions of Version Cue Files, and Find All Files options.


Here is where you can really be specific about what you are looking for. You can choose from 11 options (Filename, File Size, Date Created, Date Modified, Document Kind, Label, Rating, Keywords, Description, Comments, and All Metadata) and specify whether the field contains, does not contain, matches exactly, starts with, or ends with the text you enter. You may specify up to 13 criteria settings.


You can choose whether to display results that meet any of the specified criteria or all the criteria.

If it isn't already checked, you can also check the "Show find results in a new browser window" box to display the search results in a new window.


Another great feature that Version Cue brings to Creative Suite 2 is its capability to start and manage web-based PDF reviews of your projects. The Version Cue Administration Utility is an essential tool for setting up and managing PDF reviews, projects, and user accounts. This utility is particularly useful because it allows you to send PDFs of your projects for review to clients and colleagues at offsite locations. Participants are able to view the PDF documents in a browser window and work with the usual commenting tools, such as the Note, Highlight, and Stamp tools. After completing the review of the project, the reviewer's comments are sent back, and Version Cue updates the original PDF review documents with the comments.

Starting the Version Cue 2 Administration Utility

The Version Cue 2 Administration Utility can be used to start and manage the PDF review process, view comments, search for PDF reviews in which you are a participant, stop reviews, and even reopen previously completed PDF reviews. Let's take a quick look at how it works.

To log onto the Version Cue 2 Administration Utility:

  1. On Mac OS, click on the Version Cue icon at the top of the screen, and select Advanced Administration.

  2. On Windows, double-click the Version Cue icon in the system tray (found on the far right side of the taskbar), and, in the Edit Project Properties dialog box, select Advanced Administration.

  3. From a web browser, log directly onto the Version Cue Administration Utility by typing the IP or DNS address of the computer on which the Version Cue Workspace is installed.

  4. From any CS2 application, choose File → Open, click the Use Adobe Dialog button, and choose the Version Cue workspace you want to administer. Then choose Tools → Edit Properties, and click Advanced Administration.

To participate in a Version Cue PDF review, reviewers must have Internet access and all of the following:


You must provide reviewers with access to the Version Cue workspace that is hosting the review.


Reviewers need the Acrobat software to view and add comments to the PDF.

Assigning User Preferences

Before anyone can review a project, you must assign him a login name, as directed above, and then assign preferences.

To assign user preferences:

  1. From the Home tab in the Version Cue CS2 Administration Utility browser window, select the Admin Access Level for all reviewers that you want to be able to comment. If the user will only be reviewing a PDF, set the access to User.

  2. Next to Project Creation, uncheck the Allowed checkbox. Then enter the new user login name and assign a password.

  3. If desired, enter the optional phone number, email address, and any comments.

  4. Click Save.

Excerpted from Adobe Creative Suite 2 Workflow by Jennifer Alspach, Shari Nakano and Steve Samson. ISBN 0-596-10236-4, Copyright © 2006 O'Reilly Media, Inc. All rights reserved.

Created: March 27, 2003
Revised: March 20, 2006